How IntelDocs Email Integration Helps organizations

Automated Email Archiving

  • Time-saving: Reduces manual effort by automating email and attachment storage.

  • Error reduction: Minimizes the risk of human errors in document classification.

  • Consistency: Ensures all emails follow the same archiving rules and processes.

Enhanced Metadata Management

  • Data accuracy: Extracts essential metadata like subject, sender, and recipients for structured storage.

  • Compliance readiness: Maps metadata to predefined categories for regulatory adherence.

  • Searchability: Improves retrieval efficiency with detailed metadata indexing.

Centralized Document Repository

  • Centralizes emails and attachments in a single repository for easy access.

  • Collaboration: Facilitates team collaboration with shared, organized email records.

  • Scalability: Supports growing email volumes without compromising organization.

Key Features of IntelDocs Email Integration

Integration with Microsoft Office and Outlook

● Office Add-In Integration: Embeds IntelDocs toolbar directly into the Microsoft Outlook application for seamless access. ● Manual Email Selection: Enables users to select and archive emails and attachments directly from Outlook for controlled storage. ● Email Categorization Options: Allows users to assign categories to emails during archiving for better organization and retrieval.

Automated IMAP Email Import

● Server Synchronization: Automates email and attachment imports from IMAP servers to reduce manual intervention. ● Folder-Based Archiving: Archives emails into preconfigured IntelDocs folders for organized storage. ● UID-Based Tracking: Tracks processed emails to ensure only new messages are imported, avoiding duplicates.

Metadata Extraction and Search

● Customizable Metadata Mapping: Aligns extracted email data (subject, sender, recipients, etc.) to configured archiving categories for precise storage. ● Full-Text Indexing: Converts email content into searchable text to improve document retrieval. ● Search and Browse Integration: Enables users to locate and browse archived content directly within IntelDocs for faster access.

Why Choose IntelDocs Email Integration?

IntelDocs email integration simplifies email management through automated imports, metadata extraction, and centralized access. It ensures compliance, traceability, and reduces manual tasks. With IMAP synchronization and custom categorization, it boosts productivity, giving organizations a competitive edge.