Simplify Archiving, Enhance Security, and Ensure Compliance

IntelDocs features a robust archiving module for secure document storage and integrity protection. It simplifies access, supports large-scale record management, and ensures compliance with regulations. Designed for long-term data preservation, it helps organizations meet legal and operational requirements with a reliable record-keeping system.

How IntelDocs Archiving Helps Your organization

Enhance Document Security and Integrity

  • IntelDocs ensures documents are stored in a tamper-proof environment, protecting sensitive data from unauthorized access.

  • The solution employs advanced encryption methods to maintain the integrity of stored records, ensuring they are not altered.

  • Regular integrity checks are conducted, allowing organizations to detect and resolve issues promptly, maintaining long-term document reliability.

Simplify Access and Retrieval

  • The archiving module enables fast, easy search functionalities, improving the efficiency of document retrieval.

  • It organizes documents with clear metadata tagging, making it simple for authorized users to find specific records when needed.

  • The system provides customizable filters for different user needs, ensuring relevant documents are accessible based on individual requirements.

Ensure Compliance and Long-Term Preservation

  • IntelDocs supports compliance with legal and regulatory standards, ensuring documents are stored and archived according to required timelines.

  • The system is designed to maintain the authenticity of documents, providing traceability for audits and legal inquiries.

  • Long-term preservation capabilities ensure that vital historical data remains accessible and intact, supporting future-proof records management.

Key Features of IntelDocs Archiving module

Secure Authentication and Access Control

  • Implement robust authentication methods to ensure that only authorized users can access sensitive data.

  • Log all access attempts and trigger alerts in case of unauthorized access or suspicious activities, ensuring enhanced security. Document Integrity and Periodic Control

  • Continuously perform integrity checks to ensure that archived documents remain intact and unaltered.

  • Trigger alerts for any detected anomalies, and log the results of these checks for review, maintaining document accuracy and security.

Migration and Long-Term Data Preservation

  • Support the migration of documents from non-permanent formats to long-term, sustainable formats, ensuring their ongoing accessibility.

  • Track and log all migration activities, including the original and converted formats, along with any anomalies, for transparency.

Traceability and Auditing

  • Ensure full traceability by logging all actions performed on archived documents, including access, modifications, and metadata updates.

  • Record each event with detailed information such as the date, nature, author, and outcome of the action, ensuring transparency for audit purposes.

Why Choose IntelDocs for Archiving ?

IntelDocs' electronic archiving module offers secure document management with robust authentication and integrity checks. It simplifies document retrieval, ensures long-term preservation, and supports compliance with legal requirements. The module integrates seamlessly with existing platforms, providing a flexible solution for any organization.